Submit an event to the University Calendar

Students, faculty and staff may submit items to the University events calendar at

Calendar submissions are reviewed in the order they are received, and, if approved, will be reflected on the university calendar within 3 business days. A weekly email, “Next Week at Wake Forest”, is sent every Friday and highlights events of the coming week. Due to limited space, not all events are included in the email.

To submit an event, go to and click the Submit an Event button. You’ll be prompted to enter your WFU credentials. Once logged in, simply fill out the form with details of your event.

Remember to include any of the following that applies:

  • Event Name
  • Description
  • Start Date
  • Start Time
  • End Time
  • Event Place
  • Room
  • Address
  • Event Website
  • Facebook Event Page
  • Event Photo
  • Event Type
  • Department
  • Target Audience
  • Group
  • Ticket Cost
  • Ticket Link
  • Contact name
  • Contact email
  • Contact phone number

Note: most venues have a default photo that will be published if an event photo is not provided.

Submit a recommended search result

Recommended search results appear at the top of the WFU search page and can be created for departments, programs and events. Requests for recommended search results can be made through the CER project request form.

The required elements of a recommended search result are:

Usually the name of the department or website

Generally a single sentence of no more than 30 words describing the content of the site or department.

The list of unique words that, when used in a search query, will result in the search result being displayed. These must be specific to the search result. Do not use Wake, Wake Forest, WFU, department or similar words.

The URL of the target website.

DIY: Add an image rotator to your site

Many of our sites use an image rotator to display photos or billboards that can link to different parts of the site. Here are a few examples of sites using the rotator:

If you have a WordPress site administered by CER, then just follow these instructions to add an image rotator to your site!

Search Query Widgets

The Google Custom Search Engine (GCSE) that handles on-site search results for also provides analytics on search queries.

We’ve created GCSE-powered widgets that display the top search queries for the day, week, month and year. You can see the widgets on

The results are very consistent over time, but there can be surprises, especially on the daily and weekly widgets. We’ve begun monitoring these terms as way to gauge the pulse of users and to help inform development of preferred search results, navigation design and the overall information architecture of

New WYSIWYG text widget

We have developed a new widget for use in our WordPress sites. It allows you to add text or images using the familiar Visual Editor with a toolbar, instead of a plain text widget where you have to write the html code yourself. Widgets are only available to site Administrators. To use this new, enhanced text widget, follow these steps:

  1. Login to WordPress. 
  2. Click on Widgets.
  3. Expand the widget area for the sidebar you’d like to modify.
  4. Locate the “Text Editor” widget and drag it onto your widget area.
  5. Give your text widget a title if desired.
  6. Write or add images and links as you would on a regular page or post.

    Widgets ‹ Website Demo — WordPress-1

  7. Click Save (there is no preview) and view on your live site.
  8. The above example would display on a live site as shown below:
    Website Demo | Wake Forest University-3


  • The width of the sidebar is 200 pixels so any image’s width must be smaller than those dimensions to display properly.
  • To create a single space or line break, hold down Shift and hit Enter/Return
  • There is no preview or revision history for widgets. There is an undo button on the second row of buttons (to display second row click “Show/Hide Kitchen sink). Once you have saved and closed the widget, the changes cannot be undone.
    Widgets ‹ Website Demo — WordPress-2

New sidebar widget for events

Along with our new University Events Calendar, we have created a companion sidebar widget for use in any of our WordPress-based sites. This new widget will place a list of events onto your site’s sidebar. To use this widget, on your site, you must be an Administrator for your site. Here are the steps for incorporating it into your site:

  1. Login to your WordPress site and click “Widgets” on the sidebar.
  2. Expand the sidebar area where you would like your widget to go.
  3. Locate the widget called, “Events Calendar” and drag it onto your widget area. The widget will automatically expand to allow you to set the variables. It will look like this:

    Widgets ‹ Website Demo — WordPress

  4. Give your widget a title.
  5. Select any departments you would like to include. You can select more than one by holding down shift and clicking your mouse.
  6. Select any event types you would like to include in your list. You can select more than one by holding down shift and clicking with your mouse.
  7. Select the number of events you would like to show, number of days in the future and whether or not you would like to display an excerpt of the event description.
  8. If you do not choose to show a thumbnail image, the date will display in a gold box. This and other settings can be toggled on an off until you achieve your desired results.
  9. Click Save.
  10. View your live site and adjust settings as needed.

This is an example of a events calendar sidebar widget with 3 events displayed, the excerpt turned on, and using the small image.

Website Demo | Wake Forest University-1

What’s New in 3.5.1

The digital team recently upgraded our version of WordPress to version 3.5.1, which is the most current version available. Below are the 4 most important changes you will notice when working on your site.

1. New Media Uploader

Gone is the old “Add/Upload” text followed by a series of icons. Instead we find a single Add Media button.


When it comes to uploading images, the interface is much more intuitive than before. After clicking Add Media, you can even drag images from your computer onto your browser window to begin the upload process.

Visit our Web Publishing Guide for more information & instructions on adding media to your site.

2. New Media Library

The entire look Media Library has been overhauled. With version 3.5.1 when you click on an image from within in the media library you are presented with a full post-like edit screen.


From this new screen you can edit the caption, alternate text, etc. just like before.

Visit our Web Publishing Guide for more information & instructions on adding media to your site.

3. Updated Image Editing


The image editing functionality has also been overhauled to make it more functional and easier to use.  You access the photo editing capabilities by clicking on the image from the Media Library, then clicking the Edit Image button. Then, you can use the built-in scale or crop your photo from within WordPress.

Visit our Web Publishing Guide for updated instructions on editing images within WordPress.

4. New Gravity Forms Builder

The admin panel for Gravity Forms has also gotten a facelift. The major change is in the Notifications area of the Settings. You can create as many kinds of notification emails as you like. Although most users will still just need the standard Admin & User notification emails.

Visit our Web Publishing Guide for updated instructions on setting up forms & form notifications.